A connected matter workspace
Keep client details, matter references, categories, tags and responsibilities together. Search and filter the matter list to find the work you need.
Legal practice & accounting software by KT Systems
KT Praxis
The whole practice. One connected system.
Complete trust and business accounting, connected to matters, claims, documents and billing. Explore a few of the ways KT Praxis brings your whole practice together.
Some of our standout features
What would you like to make easier?
A selection of what KT Praxis can do. Choose an area to see the work it supports.
Matters & documentsA connected matter workspace
Keep client details, matter references, categories, tags and responsibilities together. Search and filter the matter list to find the work you need.
Matters & documentsClaims and recoveriesTrack the amount claimed on a matter, record recoveries and see the balance remaining. Keep recovery dates, notes and optional receipt links with the claim.
Matters & documentsTasks and diary managementAssign tasks, set priorities and due dates, and follow their progress. Keep the next action visible in the matter and calendar workflows.
Matters & documentsDocuments and indexed bundlesFind matter documents by name, date, tag or linked fee, then select and order supported files for a combined PDF. The bundle wizard brings indexing, pagination and an Excel index export into the same process—cutting out repetitive manual collation.
Billing & feesConsistent fee captureRecord the work, quantity, rate and fee earner against a matter. Reusable fee structures and rate items help keep billing consistent across the team.
Billing & feesPro formas, invoices and creditsReview recorded fees, prepare pro formas and generate invoices. Handle credit notes in the billing workflow while retaining the context behind each charge.
Billing & feesRetainers and unbilled workCapture retainer work, review usage and consult billing history. See fees that still need to be invoiced when planning the next billing run.
Billing & feesThe detail behind the billKeep supporting documents with fee entries and connect billed work to client statements and outstanding balances.
Trust & accountingThe Transfer WizardReview suggested transfers alongside available trust, earmarks, business debt, uninvoiced fees and open pro formas. Select matters and check permitted overrides before preparing a batch.
Trust & accountingBatches and bank allocationsFollow referenced transfer batches and outstanding allocations through the bank workflow. KT Praxis supports preparation and recording; payments are carried out through your bank.
Trust & accountingTrust and business bankingImport supported bank statement formats and allocate transactions in the application. Keep the matter context close to the money movement.
Trust & accountingAccounting and statementsWork with journals, the chart of accounts, client statements and trust creditor views. Connect accounting activity to the people and matters behind it.
Travel & approvalsFrom journey to calculated claimCapture the route, vehicle, kilometres and purpose. Apply configured travel rates with effective dates to calculate the claim amount.
Travel & approvalsThe supporting contextLink the journey to relevant matters or a non-matter reference, and attach a supporting document. Record adjustments with an explanation.
Travel & approvalsApproval and payment workflowsGroup claims into batches, approve or reject them through authorised review, and record payment details. Keep review and payment responsibilities distinct.
Travel & approvalsUseful records and exportsFilter claims by status and date, review approval details and rejection reasons, and produce logbook, PDF, CSV or Excel outputs.
People & permissionsCustom roles and permissionsCreate named roles and set capabilities across matters, billing, accounting and reports. Distinguish who may view information from who may carry out particular actions.
People & permissionsControl over sensitive actionsConfigure access to journals, bank imports, statements and matter exports. Set calendar viewing, editing and sharing capabilities for the relevant roles.
People & permissionsClear approval responsibilitiesChoose who can capture claims for others, create batches, approve claims and record payments. Give each responsibility an explicit place in the workflow.
People & permissionsDashboards that fit the roleAssign dashboard profiles to roles, bringing relevant tasks and financial widgets into each group’s working view.
Reporting & oversightFinancial reportingReview the trial balance, income statement, balance sheet and VAT preview using the accounting activity recorded in the system.
Reporting & oversightDebtors, trust and work in progressUse debtor and trust creditor views alongside dashboard information on tasks, open matters and unbilled fees to focus attention where it is needed.
Reporting & oversightRetainers and commissionsReview retainer usage and billing history, and use commission reports to examine the work and amounts relevant to your team.
Reporting & oversightSupporting practice toolsAn asset register, interest calculator and supported data-import workflows sit alongside the core practice functions. Talk to us about the tools that matter to your practice.
No matching highlights. Try another term or ask us about your workflow.
Matters & documents
Every matter.
The full picture.
Keep the people, tasks, claims and documents behind a matter together. From the next diary date to the amount still to recover, give your team the context to move the work forward.
Claims and recoveries
Track the amount claimed on a matter, record recoveries and see the balance remaining. Keep recovery dates, notes and optional receipt links with the claim.
Tasks and diary management
Assign tasks, set priorities and due dates, and follow their progress. Keep the next action visible in the matter and calendar workflows.
Documents and indexed bundles
Find matter documents by name, date, tag or linked fee, then select and order supported files for a combined PDF. The bundle wizard brings indexing, pagination and an Excel index export into the same process—cutting out repetitive manual collation.
Billing & fees
From work done
to work billed.
Capture billable work against the right matter and fee earner, using the relevant fee structure. Prepare pro formas and invoices, manage retainers and keep unbilled work in view, so there is less to piece together at billing time.
Consistent fee capture
Record the work, quantity, rate and fee earner against a matter. Reusable fee structures and rate items help keep billing consistent across the team.
Pro formas, invoices and credits
Review recorded fees, prepare pro formas and generate invoices. Handle credit notes in the billing workflow while retaining the context behind each charge.
Retainers and unbilled work
Capture retainer work, review usage and consult billing history. See fees that still need to be invoiced when planning the next billing run.
The detail behind the bill
Keep supporting documents with fee entries and connect billed work to client statements and outstanding balances.
Trust & accounting
Trust and business.
Complete accounting.
Complete trust and business accounting, from bank imports and allocations to journals, statements and financial reports. The Transfer Wizard brings available trust, earmarked funds and business balances together to help your team prepare controlled transfers.
The Transfer Wizard
Review suggested transfers alongside available trust, earmarks, business debt, uninvoiced fees and open pro formas. Select matters and check permitted overrides before preparing a batch.
Batches and bank allocations
Follow referenced transfer batches and outstanding allocations through the bank workflow. KT Praxis supports preparation and recording; payments are carried out through your bank.
Trust and business banking
Import supported bank statement formats and allocate transactions in the application. Keep the matter context close to the money movement.
Accounting and statements
Work with journals, the chart of accounts, client statements and trust creditor views. Connect accounting activity to the people and matters behind it.
Travel & approvals
Travel captured.
Claims under control.
Bring trip details, calculated amounts, supporting documents and approvals into one workflow. Your team can see what needs review, what has been approved and what has been paid.
From journey to calculated claim
Capture the route, vehicle, kilometres and purpose. Apply configured travel rates with effective dates to calculate the claim amount.
The supporting context
Link the journey to relevant matters or a non-matter reference, and attach a supporting document. Record adjustments with an explanation.
Approval and payment workflows
Group claims into batches, approve or reject them through authorised review, and record payment details. Keep review and payment responsibilities distinct.
Useful records and exports
Filter claims by status and date, review approval details and rejection reasons, and produce logbook, PDF, CSV or Excel outputs.
People & permissions
The right access.
For the right people.
Your fee earners, accounts team and directors have different responsibilities. Configure custom roles, permissions and dashboards around the work each person needs to do.
Custom roles and permissions
Create named roles and set capabilities across matters, billing, accounting and reports. Distinguish who may view information from who may carry out particular actions.
Control over sensitive actions
Configure access to journals, bank imports, statements and matter exports. Set calendar viewing, editing and sharing capabilities for the relevant roles.
Clear approval responsibilities
Choose who can capture claims for others, create batches, approve claims and record payments. Give each responsibility an explicit place in the workflow.
Dashboards that fit the role
Assign dashboard profiles to roles, bringing relevant tasks and financial widgets into each group’s working view.
Reporting & oversight
The detail you need.
A clearer overall view.
Connect the daily work to the wider financial picture. Review outstanding balances, practice activity and financial reports without having to reconstruct the context each time.
Financial reporting
Review the trial balance, income statement, balance sheet and VAT preview using the accounting activity recorded in the system.
Debtors, trust and work in progress
Use debtor and trust creditor views alongside dashboard information on tasks, open matters and unbilled fees to focus attention where it is needed.
Retainers and commissions
Review retainer usage and billing history, and use commission reports to examine the work and amounts relevant to your team.
Supporting practice tools
An asset register, interest calculator and supported data-import workflows sit alongside the core practice functions. Talk to us about the tools that matter to your practice.
These are a few of the capabilities built into KT Praxis. A walkthrough is the best way to explore the detail relevant to your practice.
Watch the overview
See KT Praxis
in action.
Take a video tour of the system and see how the work of a practice comes together.
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Before we talk
A few useful answers.
For the details specific to your practice, let’s walk through them together.
Who is KT Praxis for?
KT Praxis is designed around legal-practice workflows, bringing matter work, billing, trust and business accounting, and team administration into one connected system.
Can we see our workflows in a demonstration?
Yes. Tell us which processes matter most—matter claims, document bundles, transfers, billing, travel approvals or reporting—and we can focus a walkthrough on those areas.
Are these all of the features?
These are selected highlights of KT Praxis. The system supports additional detail and workflows within these areas. Tell us what you need to do, and we will walk through the relevant functionality with you.
Are these real product screenshots?
Yes. These screens were captured from the actual KT Praxis application using fictional sample records. They do not contain live client or practice data.
What about moving our existing information?
KT Praxis includes import tools for supported data such as clients, matters, unbilled fees and opening balances. Contact us to discuss your source files, mapping and the work needed for your practice.
How do we get pricing?
Contact Sales@ktsystems.co.za with your practice size and the workflows you want to cover. We will discuss your requirements and provide a quotation.
See it in practice
Let’s look at the way your practice works.
Tell us where the administration slows you down. We will show you the KT Praxis workflows that matter to your team.